# AI automation services for the work your team repeats every day
> AI and business process automation for small business: intake, follow-up, documents, email and reports wired into your own tools, tested, at fixed prices.
Canonical: https://app369.com/service/ai-automation-services/
For clinics, law firms, agencies and real estate offices: Simon Dziak automates one repeated task at a time, such as lead intake, document extraction, email triage or a weekly report, inside the tools you already use. Each one is tested and logged, delivered as code in your own repository and cloud account, and you own it.
Connecting two systems is the API Integration, a fixed $1,200. A step that needs AI to read, sort or draft is the AI Feature or Agent Build, a fixed $2,500. A task that touches more than two systems, or more than one AI step, is split into several fixed pieces and quoted in writing before you pay. For a steady list of automations on apps and sites you already have, the Monthly Dev Subscription Studio plan is $3,995 a month, one request at a time, delivered as pull requests; it is development work, not a monitoring service.
Fixed prices
[**All fixed-price offers**](https://app369.com/fixed-price/)
- [$1,200**API Integration**Two systems connected through their APIs, with retries, logs, failure alerts and tests.**See scope and start**](https://app369.com/fixed-price/api-integration/)
- [$2,500**AI Feature or Agent Build**One LLM feature or agent wired into your app or tools, with an eval set that shows how well it works.**See scope and start**](https://app369.com/fixed-price/ai-feature-development/)
Something else? [**Describe your project**](https://app369.com/contact/)
What gets automated
## **Common first automations, each one fixed-scope piece**
- 01 ### **Lead intake and follow-up** Missed calls or form leads turned into CRM records with a reply and a booking link. Texting needs a registered number and the contact’s consent; the speed-to-lead page covers both, with its scope and price. [**Speed to lead and missed-call text back**](https://app369.com/service/speed-to-lead/) [**AI receptionist and answering service**](https://app369.com/service/ai-receptionist/)
- 02 ### **Documents read and filed** Intake forms, invoices, contracts or listing sheets read by AI and the fields you need pulled out, tested on up to 50 of your own examples. Filing them into another system is a second piece. [**AI Feature or Agent Build**](https://app369.com/fixed-price/ai-feature-development/)
- 03 ### **Email sorted and drafted** Incoming email labeled by type and urgency, and routine replies saved as drafts in your inbox. Nothing is sent without you.
- 04 ### **Your tools kept in sync** One pair of tools per piece, for example a won deal in your CRM creates the invoice in your billing tool. Built with retries, logs and an email alert when a sync fails. [**API Integration**](https://app369.com/fixed-price/api-integration/)
- 05 ### **Reports that build themselves** The weekly numbers pulled from one tool, such as your CRM, into a summary emailed on a schedule. Each extra source is quoted in writing.
- 06 ### **Serving Miami, Tampa and the US** Simon works from Miami and automates for businesses across Florida and the rest of the US, by email and shared documents. [**App369 in Miami**](https://app369.com/locations/miami-florida/) [**App369 in Tampa**](https://app369.com/locations/tampa-florida/)
How each automation is built
## **Simple first, AI only where it earns its place**
Anthropic’s guide to agents recommends “finding the simplest solution possible, and only increasing complexity when needed”, and calls workflows “systems where LLMs and tools are orchestrated through predefined code paths”. In Simon’s experience most small-business automations fit that shape, not open-ended agents.
- **✓**### **Fixed steps where the task is fixed** If the same input always needs the same action, it is plain code with no model involved. That is cheaper, faster and easier to test.
- **✓**### **AI for reading, sorting and drafting** A model is used where the input varies: free-text emails, scanned documents, messages from leads. It is scored on up to 50 of your own examples before it touches real records.
- **✓**### **Write actions gated** The automation can call only the actions you approve in the spec, write actions are gated, and every run is logged with its token cost so you can see what happened.
- **✓**### **When Zapier or Make is enough** If a no-code tool already does the job, use it. A custom build makes sense when the steps need your own rules, more volume, or tools those apps don’t connect well.
- Claude API
- Gemini API
- Webhooks
- Twilio
- SendGrid
- Google Calendar API
- Node.js
- TypeScript
FAQ
## **Questions before you start**
**What does an AI automation cost? **
Connecting two systems is the API Integration, $1,200 fixed, delivered 5 business days after API docs and test credentials arrive. A step that needs AI is the AI Feature or Agent Build, $2,500 fixed, delivered 10 business days after the spec is agreed and access arrives. For ongoing work, the Monthly Dev Subscription Studio plan is $3,995 a month. Model and tool usage are billed to your own accounts.
**Which task should I automate first? **
The one your team repeats most often that follows the same few rules, and where a mistake is cheap to catch. Lead follow-up and moving data between two tools are common first picks.
**Is this an AI agent? **
Usually not. Anthropic describes agents as systems that “dynamically direct their own processes and tool usage”. In Simon’s experience most small-business automations work better as fixed steps with AI in one of them. If a task really needs an agent, the spec says why.
**What happens when the AI gets something wrong? **
It is scored on up to 50 of your own examples before launch, write actions are gated, and every run is logged. No model is right every time, so a task where a mistake is costly keeps a person in the loop, for example replies saved as drafts instead of sent.
**Will my data be used to train models? **
The automation runs on your own model provider account, so your provider’s data-use terms apply. You choose the provider and plan, and the spec lists the inputs and the tools each step may call.
**Can a clinic or law firm use it? **
Yes, with care. A clinic is usually a covered entity under HIPAA, and whether each model and tool vendor will sign a business associate agreement depends on the vendor and plan. A law firm has its own client-confidentiality duties. The spec lists every vendor that would see client or patient data, and you and your counsel decide before launch. Simon builds on made-up data, and for a clinic or law firm the up to 50 eval cases are made-up or de-identified unless you and your counsel decide otherwise. This is not legal advice.
**What do I need to have? **
A code repository and a cloud account in your name, because each piece is delivered as code and deployed to your account, plus API access to the tools involved. If you don’t have a repository or cloud account yet, say so when you write in; setting them up is quoted separately in writing.
**Do I need a call first? **
No. The scope and the build happen in writing by email. If you want to talk it through, consultations are paid: $100 per 15 minutes, paid upfront.
**Who does the work? **
Simon Dziak, who founded App369 and built Workspace369’s integrations, background jobs and AI features, does every part of the work.
### **Sources**
- [Anthropic: Building effective agents (Dec 19, 2024)](https://www.anthropic.com/engineering/building-effective-agents)
Not a fixed-price job?
## **Describe it and get a written quote**
Send what you need built or fixed. You get a written scope, a fixed price and a timeline; Simon replies by email, usually within one business day.
[**Describe your project **→](https://app369.com/contact/) [**Instant quote**](https://app369.com/instant-quote/)
Prefer a call? Consultations are $100 per 15 minutes, paid upfront.